The following matters were up for vote by the Membership between June 1 and August 15, 2021:
Voting Results
June 2021 Proposed Bylaws Amendments
Please email the Chair with any questions you may have at Chair@GoldenGlow.org.
Electronic Voting
An email from AssociationVoting.com will be sent to all members as of May 16 to the email address on record with the Golden Glow. It contains instructions to access your ballot via unique-to-you, secure voting credentials. You simply click the link and vote either Yes or No. If you encounter questions or problems while voting, please use the help form on the login page to send a support request directly to AssociationVoting.com and they will help you.
AssociationVoting.com is also counting hand written ballots mailed to them. All ballots mailed to them must have the required member’s information on them such as name, address, and email address or the vote will not be counted. This ensures each member will receive one vote. If a ballot is received for a member that has already voted electronically, the ballot will be ignored and the electronic vote will count in the election.
One vote per email, and emails can not be forwarded to other members to vote.
Mail-In Ballots
Members mailing in ballots must use the ballot in their June Glow magazine. It contains a watermark that verifies its authenticity. Mail your ballot to the address on the ballot.
Item 1: Terms for Partial Term Appointees
Background: Currently the GGCP bylaws limit Board of Director “BOD” members to two consecutive terms. In the event a vacancy occurs on the BOD, a member will be appointed by the BOD. If an appointment is made prior to the start of the term, the appointee may serve for a total of two consecutive terms, including the term for which he/she is appointed, or a total of 6 years. If an appointment is made anytime (at any time) after the start of a three-year term, the appointee will serve only the remaining time of that term. The appointee may then however run for one additional term. This limits the appointee’s term on the board to less than 6 years. Currently we have a board member that was appointed in the third year of a term, this limits their time on the board to just 4 years. The BOD is asking for a bylaw change to allow for two consecutive elected terms for appointees appointed after the first day of their term.
Current: ARTICLE VII – ELECTION OF BOARD OF DIRECTORS Paragraphs C, G and H:
C. The membership shall be notified in the December and February issues of the magazine that any member wishing to serve on the BOD shall declare their candidacy by submitting a paragraph of 100 to an absolute maximum of 150 words describing their reasons and/or qualifications to serve in this capacity. Paragraphs shall be submitted to the secretary for publication in the April issue and shall be postmarked by the deadline published in the magazine, which shall be three weeks after the approximate delivery of the February issue. Each BOD member may serve no more than two consecutive terms.
G. In the event a vacancy occurs on the BOD, a member will be appointed by a majority vote of the BOD at the first available conference call. In the event of a tie vote, the chairperson‘s vote will determine the appointee. If the BOD makes the appointment prior to the start of the term, the appointee may serve for a total of two consecutive terms, including the term for which he/she is appointed. If an appointment is made anytime (at any time) after the start of a three year term, the appointee will serve only the remaining time of that term. The appointee may then however, run for one additional term.
H. When a Board of Director has completed his/her second term, the individual must wait two years before being eligible to be appointed or elected to the Board of Directors.
Proposed Change: ARTICLE VII – ELECTION OF BOARD OF DIRECTORS Paragraphs C, G and H:
C. The membership shall be notified in the December and February issues of the magazine that any member wishing to serve on the BOD shall declare their candidacy by submitting a paragraph of 100 to an absolute maximum of 150 words describing their reasons and/or qualifications to serve in this capacity. Paragraphs shall be submitted to the secretary for publication in the April issue and shall be postmarked by the deadline published in the magazine, which shall be three weeks after the approximate delivery of the February issue. Each BOD member may serve no more than two consecutive 3-year elected terms.
G. In the event a vacancy occurs on the BOD, a member will be appointed by a majority vote of the BOD at the first available conference call. In the event of a tie vote, the chairperson‘s vote will determine the appointee. If the BOD makes the appointment prior to the start of the term, the appointee may serve for a total of two consecutive 3-year terms, including the term for which he/she is appointed. If an appointment is made anytime (at any time) after the first day of a three-year term, the appointee will serve the remaining time of that term. The appointee may then however, run for two additional elected terms.
H. When a Board of Director has completed his/her second elected 3-year term, the individual must wait two years before being eligible to be appointed or elected to the Board of Directors.
Item 2: Add New Year’s Eve/Day as an additional Holiday
Background: New Years Eve/Day falls within the 12 Days of Christmas before January 5 (Twelfth Night or Epiphany Eve). Confusion exists every New Years on our Facebook Group when members try to post New Year’s cards and decorations, only to have them deleted because they do not fall within the Scope of Holidays in the GGCP Bylaws. The board is asking for New Year’s Eve/Day to be added to the scope of items within the definition of memorabilia covered by the GGCP.
Patriotic décor has traditionally been used to celebrate Christmas, especially during and immediately after times of war. Patriotic décor is currently displayed in the GGCP Museum Room, The Glow magazine, and the GGCP Facebook groups. The BOD wishes to formally acknowledge Patriotic décor, used as Christmas Décor, to be vintage Christmas.
Current: ARTICLE II – PURPOSE
The purpose of the GGCP shall be to promote, develop and stimulate interest in the historical and educational background of antique and vintage Christmas items and to arouse interest to the enjoyment of collecting and sharing information about Christmas memorabilia through THE GLOW magazine, exhibits and conventions. The GGCP shall apply a sliding 40-year rule to homemade, handmade, produced and manufactured Christmas items. (Sliding 40-year rule is defined as with each new year and each new year thereafter, the acceptable date of items to the GGCP “slides” by one year, for example, in 2014 items made in 1974 and before are acceptable; 2015, 1975 and before is acceptable and so on.)
Proposed Change: ARTICLE II – PURPOSE
The purpose of the GGCP shall be to promote, develop and stimulate interest in the historical and educational background of antique and vintage Christmas, New Year’s Eve/Day items, and Patriotic décor used as Christmas Décor, and to arouse interest to the enjoyment of collecting and sharing information about these items through THE GLOW magazine, exhibits and conventions. The GGCP shall apply a sliding 40-year rule to homemade, handmade, produced, and manufactured Christmas, New Year’s Eve/Day items, and Patriotic décor used as Christmas Decor.(Sliding 40-year rule is defined as with each new year and each new year thereafter, the acceptable date of items to the GGCP “slides” by one year)
Item 3: Add Flexibility to the number of issues of The Glow Published Annually
Background: Currently GGCP bylaws allow for six issues of The Glow magazine. The BOD is asking for authority to increase or decrease the number of issues published annually.
Current: ARTICLE XV – PUBLICATIONS Paragraph A:
A. The GGCP shall publish a magazine six times a year during the months of February, April, June, August, October, and December.
Proposed Change: ARTICLE XV – PUBLICATIONS Paragraph A:
A. The GGCP shall publish magazines throughout the year at the discretion of the BOD.
An email was sent on June 1, 2021 to your email on record with the Glow. This email will contain a link and easy instructions to vote electronically. If you do not receive an email, or you have questions, please email Joe Meyers at Chair@GoldenGlow.org.